Marshfield High School Girls Soccer Boosters Program
Charter & Bylaws
(Revised Draft – February 5, 2026)
ARTICLE I — NAME & PURPOSE
Section 1. Name
The organization shall be known as the Marshfield High School Girls Soccer Boosters Program (“the Boosters”).
Section 2. Purpose
The Boosters support and enhance the experience of student‑athletes in the Varsity, Junior Varsity, and Freshman MHS Girls Soccer Program by:
- Promoting school spirit and community engagement
- Raising funds for team needs not covered by the school budget
- Coordinating volunteers for events, concessions, and activities
- Strengthening communication among families, coaches, and the school
All activities and funds are used to benefit the entire Girls Soccer Program and not individual players.
The Boosters operate as a volunteer, non‑profit, non‑political organization.
ARTICLE II — MEMBERSHIP
Section 1. Eligibility
Membership is open to parents/guardians of student‑athletes, alumni, and community supporters.
Section 2. Voting Members
Voting authority is held exclusively by the Executive Board (five officers).
Section 3. Non‑Voting Participants
- Team Representatives (two per team: Varsity, Junior Varsity, Freshman)
- Coaches
- Any community member attending meetings
These individuals may participate in discussions, provide input, and assist with activities but do not vote.
ARTICLE III — EXECUTIVE BOARD
Section 1. Composition
The Executive Board consists of:
- President
- Vice President
- Treasurer
- Director
- Director
Section 2. Duties
President
- Leads meetings
- Serves as primary liaison to school administration and coaches
- Ensures bylaws and procedures are followed
Vice President
- Supports the President
- Oversees volunteer coordination
- Acts in the President’s absence
Treasurer
- Manages all funds, deposits, and disbursements
- Maintains accurate financial records
- Provides monthly and annual financial reports
Director
· Serve flexible, program supporting roles determined annually by the Executive Board. Duties may include but are not limited to;
- Assisting with communications, keeping records, or event coordination
- Supporting fundraising and sponsorship efforts
- Managing special projects or committees
- Providing general operational support to the Board
ARTICLE IV — TEAM REPRESENTATIVES
Section 1. Composition
Each team—Varsity, Junior Varsity, and Freshman—appoints two volunteers to serve as Team Representatives.
Section 2. Duties
Team Representatives:
- Serve as communication links between families, coaches, and the Boosters
- Assist with fundraising and event staffing
- Bring team‑specific needs or requests to the Executive Board
- Participate in discussion but do not vote
ARTICLE V — ROLE OF COACHES
Section 1. Advisory Position
The Program Director (Varsity Head Coach) shall serve as the primary advisor to the Booster Club. The Coach may participate fully in discussions but shall not vote.
Section 2. Authority Over the Soccer Program
The Coach retains full authority over all aspects of the soccer program, including player development, roster decisions, training methods, and program philosophy. The Booster Club shall not interfere with coaching decisions.
Section 3. Program Needs & Budget Recommendations
The Coach shall identify program needs, recommend expenditures, and approve all purchases before funds are committed. Booster Club spending shall prioritize Coach-identified needs.
Section 4. Approval of Expenditures
No expenditure shall be made without prior approval from the Coach to ensure alignment with program goals and district compliance.
Section 5. Participation in Committees
The Coach may serve as a non-voting advisor on any committee. Committees shall seek the Coach’s input before finalizing recommendations.
Section 6. Protection of the Coach
To protect the Coach from conflicts of interest and liability:
The Coach shall not handle Booster Club funds.
The Coach shall not direct fundraising activities.
The Coach shall not sign financial documents.
ARTICLE VI — MEETINGS
Section 1. Regular Meetings
The Boosters meet at least monthly during the soccer season (August-November) and as needed during the off‑season.
In addition, the Boosters shall hold an Annual Membership Meeting prior to the start of the fall season. Attendance is open to all members, team representatives, and coaches.
Section 2. Quorum
A quorum consists of three Executive Board members.
Section 3. Voting
- Decisions are made by majority vote of the Executive Board
- Tie votes may be broken by the President
Section 4. Minutes
· Minutes shall be recorded at each meeting and made available to members upon request.
ARTICLE VII — FINANCES
Section 1. Fiscal Year
The fiscal year runs from January 1 to December 31.
Section 2. Expenditures
- Purchases under $250 may be approved by the Treasurer and President
- Purchases over $250 require a full Executive Board vote and approval from the program director.
Section 3. Transparency
- Financial reports are shared at meetings
- Annual reports are made available to all members
ARTICLE X — EXECUTIVE BOARD SELECTION PROCESS
Section 1. Annual Appointment Process
The Executive Board shall be selected annually through a structured appointment and ratification process designed to ensure continuity, transparency, and alignment with program needs.
The process includes:
- Outgoing Executive Board review and nomination
- Consultation with coaching staff
- Consultation with school leadership, specifically MHS athletic director and assistant athletic director.
- Consultation with team representatives
Section 2. Term Length
Officers serve one‑year terms, beginning January 1 and ending December 31. Officers may serve multiple consecutive terms if reappointed and ratified.
Section 3. Resignation or Removal
If an officer resigns or is removed, the Executive Board may appoint an interim officer to serve the remainder of the term.
ARTICLE XI — CONFLICT OF INTEREST
Board members shall disclose any personal or financial interest in Booster decisions. Members with a conflict shall abstain from related voting.
ARTICLE XII — AMENDMENTS
These bylaws may be amended by a majority vote of the Executive Board at any regular meeting, provided the proposed amendments are distributed at least seven days in advance.
ARTICLE XIII — CODE OF CONDUCT
Members shall model positive sportsmanship, comply with school policies, and maintain respectful communication.
ARTICLE XIV — DISSOLUTION
Upon dissolution, remaining funds shall be transferred to the Marshfield High School Athletic Department or another school‑affiliated student activity as permitted by law.
